> For the complete documentation index, see [llms.txt](https://docs.buildertek.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.buildertek.com/payable-invoices.md).

# Payable Invoices

Payable Invoices are used to record vendor invoices for goods or services that need to be paid. This helps track actual expenses and ensures all payments are properly documented

and aligned with your project budget. These are the expenses you have already been billed by a third party, such as electricity bills, delivery charges, etc.

### Step 1: Create a Payable Invoice

* From your Project Dashboard, navigate to the right-side panel under Quick Links.
* Search for and select "BT Payable Invoice" to open the module.

![Project Funding Workspace](/files/tALZHwufAV01jtqxNgcs)

* On the Payable Invoice dashboard, click on "New" to create a new invoice.
* A new window will appear. Enter the required details, including:

  ```
  1. Vendor Name  
  2. Associated Project  
  3. Invoice Date  
  4. Invoice Amount
  ```
* Description or reference details

![New Payable Invoice Form](/files/NNi7BW1D6mkfIWs34Wif)

* You can also add multiple line items to define the invoice breakdown.
* Once all details are entered, click "Save" to create the Payable Invoice.

## ![Payable Invoice Record](/files/RbajOpy2OUME75TZmTCz)

### Step 2: Allocate Payable Invoices to the Budget Line

* After creating the Payable Invoice, navigate back to the original Budget.
* Go to the "Funding" tab and locate the relevant budget item.
* Click on "Allocate" next\
  to that item.
* In the pop-up window, select "Payable Invoice" and click "Next".
* Choose the Payable Invoice you just created and click "Next" again.

  ```
  Review the allocation details, including:
  ```
* Allocated amount
* Remaining budget
* Funding source

  ```
  Once everything is verified, click "Create Allocation" to complete the process.
  ```

![Payable Invoice Allocation Form](/files/imfOfXLfw7IZuVKssrI7)

***

### Outcome

Your Payable Invoice is now successfully linked to the selected budget line and funding source.

You can verify the allocation in:

* The Funding tab within the Budget
* The Manage Funding Transactions dashboard

![Manage Funding Transactions Summary](/files/MyVTMLojw31ZAqS3SpzL)

![Budget Funding Summary](/files/68HsKYRfYZeRZSCWwrBQ)

This ensures that all vendor payments are accurately tracked and aligned with your project funding.

***


---

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